The day-to-day role of a facilities manager is to maintain a safe, efficient environment that meets the needs of employees and supports daily operations. With deep knowledge of the building’s layout, use patterns, and maintenance cycles, facilities managers are well positioned to guide renovation projects, including the floor.
Lets explore how facilities managers can collaborate with surface preparation contractors to ensure projects are completed on time, on budget, and to spec.
Why Floors Matter in Facility Renovations
While flooring may not seem like a top priority during a renovation, it plays a major role in the comfort, safety, and function of a workplace. Surface type affects everything from foot traffic flow to equipment transport and acoustics. For example:
- Thick carpet may wear down quickly in high-traffic hallways, especially where equipment is regularly rolled between rooms.
- Cold ceramic tile in break areas might create an uninviting atmosphere.
- Improperly prepared substrates can lead to premature floor failure, bubbling, or delamination.
Understanding how the floor impacts operations is key to choosing the right covering and ensuring the substrate is prepped correctly for long-term durability.
Collaborate Early with Surface Preparation Experts
Hiring a contractor who specializes in surface preparation gives facilities managers access to critical expertise on floor coverings, machinery, and tooling. Start by clearly communicating the scope of the project, timeline, and space usage requirements.
Invite the contractor to walk the site before work begins. They can evaluate existing coverings, test the substrate, and recommend the best tools and equipment for the job. Building layout also matters; think about access limitations where lighter and more portable machines may be required.
Prepare the Space for Work
Before surface prep begins, facilities managers can help streamline operations by:
- Clearing the site: Move equipment, furniture, and anything obstructive. Cover immovable assets to prevent damage.
- Notifying staff: Let the team know where and when work will occur, and relocate employees if needed to reduce exposure to dust and noise.
- Ensuring safety: Set up dust control and access barriers, especially if operations continue during the project.
Prioritize Ongoing Communication
Many renovation delays stem from miscommunication. Establish clear expectations for finish quality, project timeline, and safety protocols. Daily check-ins with the contractor ensure alignment and allow the facilities manager to provide support or flag issues early.
And while speed is important, remember that proper floor surface preparation takes time. Rushing compromises the final result, leading to adhesion issues or hazards like buckling or bubbling floor coverings.
Support Long-Term Performance
Once installation is complete, contractors can provide guidance on maintaining the floor, such as applying protective coatings or establishing a cleaning routine. This advice helps extend the lifespan of the investment and keeps the environment safe and professional for staff.
A well-executed renovation doesn’t just look better—it works better. Facilities managers who take an active role in planning with contractors are better equipped to deliver a space that meets both business and operational needs.
Need help planning your next surface prep project?
Contact the experts at National Flooring Equipment for tools, tips, and contractor-ready solutions.